Capabilities
R2LS Capabilities
At its core, R2W is a cloud-hosted, smart device-deployed system providing six key functions:
Survey
Employee Health Survey before & after returning to work
Scheduler
Automatically generates a schedule for staff and management to optimize getting back to desire facility capacity
Facility Interaction Mangement
Help staff to understand how reduce their potential for exposure
Sanitization Management
Help manage the cleaning crew and what has been sanitized.
Facility Scheduling
An easy mechanism for people to reserve a desk in an open seating plan office
Mustering
Ability to very quickly account for staff who have evacuated a facility during a drill or actual emergency.
Employee Health Survey
Primary Purpose
Create a prioritized list of who can and should return to work.
Features
- Customize and/or select the appropriate questions for your organization’s employees.
- User-friendly mobile app helps your organization gather data quickly and accurately.
- Set an initial baseline of availability and suitability for your employees.
- Employees’ data privacy is secure on employees’ devices. Answers to individual questions are not sent over the network.
- Company receives a calculated score with parameters set by company.
- Employee acknowledges the company’s proactive actions to provide a higher level of safety post-COVID.
- Employee digitally signs authorization and agrees to terms and conditions.
Benefits
- Automates the process of prioritizing who can return to work.
- Helps to ensure workforce safety by allowing only “cleared” staff to be added to the Return 2 Work list.
- Helps to inform users of best practices they should be observing to protect their health and the health of others.
- Builds confidence and trust with employees that the employer is doing everything that can be done to protect their health and safety.
- Improves daily communications.
Staff Scheduler
Primary Purpose
Automatically generates a schedule for staff an management to optimize getting back to desired facility capacity.
Features
- Customize and/or select the appropriate questions for your organization’s employees.
- User-friendly mobile app helps your organization gather data quickly and accurately.
- Set an initial baseline of availability and suitability for your employees.
- Employees’ data privacy is secure on employees’ devices. Answers to individual questions are not sent over the network.
- Company receives a calculated score with parameters set by company.
- Employee acknowledges the company’s proactive actions to provide a higher level of safety post-COVID.
- Employee digitally signs authorization and agrees to terms and conditions.
Benefits
- Helps to ensure that prescribed occupancy levels are not exceeded.
- Significantly reduces administrative overhead for managing the return 2 work process.
- Enables teams to easily plan to be in the office at the same time.
Facility Interaction Management
“Facility-Aware” Contact Tracing
Primary Purpose
Automatically generates a schedule for staff an management to optimize getting back to desired facility capacity.
Features
- Customize and/or select the appropriate questions for your organization’s employees.
- User-friendly mobile app helps your organization gather data quickly and accurately.
- Set an initial baseline of availability and suitability for your employees.
- Employees’ data privacy is secure on employees’ devices. Answers to individual questions are not sent over the network.
- Company receives a calculated score with parameters set by company.
- Employee acknowledges the company’s proactive actions to provide a higher level of safety post-COVID.
- Employee digitally signs authorization and agrees to terms and conditions.
Benefits
- Data can be used to understand how individual staff members interact with the facility.
- If an employee tests positive, the system will automatically generate a “risk list” of other staff by using “pattern of life” analysis.
- Provides positive feedback to employees and customers on cleanliness of areas in order to build confidence and trust.
- Helps to guide staff on the best use of the facility, e.g. help distribute the staff’s use of certain facilities, such as toilets and café tables, in order to reduce the possibility of disease transmission.
Sanitization Management
Primary Purpose
Help staff to understand how to best use the facility to reduce their potential for exposure, e.g. their virus footprint, and aid in contact tracing, should an outbreak occur.
Features
- Identify areas not used and therefore not needing sanitizing.
- Identify areas that are heavily used to focus cleaning efforts.
- Confirm when and where cleaning happens.
- Identify specific areas needing sanitization when a positive test occurs.
- Interactive sanitization dashboard overlaid on top of facility diagrams and/or floor-plans.
- Input sanitization schedule as per CDC-guidelines and notify facility managers when sanitization is not occurring according to plan.
- Tracks three primary levels of disinfection: 1) sanitization 2) disinfection 3) sterilization
- Optional ability to further track sanitization methods, e.g. which chemicals are being used in specific locations and when, etc.
Benefits
- Ability to craft a cleanliness plan as per CDC guidelines and ensure that it is being executed properly.
- Increase efficiency and effectiveness of facility sanitization.
- Reduce sanitization costs by focusing on areas of need.
- Provide information on recent sanitization to employees and customers to build confidence and trust.
Workspace Scheduling
Primary Purpose
Provide an easy mechanism for people to reserve a desk in an open seating plan office based on a number of criteria.
Features
- Allows users to schedule use of specific assets within a facility, e.g. desk in an office, library study desk, café table, etcetera.
- Marks areas used – enforces separation in space and time.
- Social distancing restrictions can be adjusted in ‘real time’ which can adjust assignments or availability for scheduling immediately.
- Push notification to users when their scheduled time is about to start and about to end.
Benefits
- Maximizes use of facilities within identified constraints.
- Enforces distancing rules.
- Provides confidence in facility use.
- Provide information on recent sanitization to employees and customers to build confidence and trust.
Mustering
The mustering features of the R2LS system was initially developed for use by NATO. With growing global concerns over emergencies like an active shooter event, NATO put this system in place. We have enhanced that initial foundation and created the R2LS functionality.
Mustering | Evacuation Management
Primary Purpose
Ability to very quickly account for staff who have evacuated a facility during a drill or actual emergency.
Features
- Positively confirm evacuation on an individual basis.
- Quickly ID anyone ‘missing’.
Benefits
- Reduce the time out of the office during evacuation drills by up to 70% which significantly reduces loss of productivity.
- Rapid ability to confirm successful evacuation.
- More rapid identification of individuals who may be trapped within the building because they are unable to evacuate.
- Provides confidence with a data-driven system.
Mustering | Trapped Staff
Primary Purpose
Ability to pinpoint on a facility diagrams and/or floor-plans of locations where staff are not able t evacuate during an emergency.
Features
- Staff can rapidly indicate that they are ‘trapped’ using their mobile device.
- Using a very intuitive interface, staff can report their location, the current level of danger, how many people are trapped with them and indicate when they have been able to successfully evacuate or have been rescued.
- An overview map of the facility that pinpoints the locations of all trapped staff.
- A simple interface for sending messages to the on-scene crisis manager.
- Managers can confirm receipt of indication and send short messages back to inform staff of measures they should take to ensure their safety.
Benefits
- Helps to focus the rescue efforts of first responders so that they do not waste time checking empty offices for trapped staff.
- Provides a communication channel between trapped staff and the on-scene commander or his/her designate.
- Provides confidence to workers/customers.
Mustering | Panic Button
Primary Purpose
Give staff the ability to hit one button on the app to request assistance from the building safety and security team.
Features
- Provides facility level request for help.
- Push notifications sent to safety and security team members the moment a staff member uses the panic button.
Benefits
- Provides a way for staff to call for help at a facility level – faster response time in a safety/security situation.
- Maintains a log of emergency events over time to aid facility health and safety managers to run analysis to ensure they are adequately prepared for future issues.
- Provides confidence to staff.
Mustering | Facility Lockdown Management
Primary Purpose
Mechanism to manage facility lock-downs including the ability to rapidly assess where danger may be present, e.g. an active shooter or force majeure event.
Features
- Through push notifications, facility security teams can communicate instructions to all staff during situations requiring staff to remain in their office.
- A very simple user interface allowing staff to self-report their situation when sheltering in place.
- Ability of staff to quickly report when danger is nearby and have this information displayed on a facility diagram and/or floorplan.
- Provides overall view of a lockdown situation showing areas of interest based on staff input.
Benefits
- Provides extremely rapid ability for the on-scene commander to establish a “common operational picture” in real-time during crisis events.
- Using “crowd sourced” data from staff, first responders will have the ability to focus resources where they are needed most.
- Provides confidence to employees and customers.
Mustering | Staff Recall List
Primary Purpose
Ability to communicate with all staff in a facility through push notifications regardless of whether they are in the office.
Features
- Simple user interface for facility managers and/or health and safety team members to send push notifications to staff who have the app installed.
- Ability to select whether the notification isreceived by all staff members assigned to a facility or only to staff members who are on-site at the time the message is sent.
- Optional ability to establish an instant staff recall chat group to enable a bi-directional flow of information between staff and health and safety team members.
Benefits
- Enhanced communication with staff during both emergency and non-emergency situations.
- Enhanced communication with staff during both emergency and non-emergency situations.
Mustering | Damaged Facility Reporting
Primary Purpose
Ability to communicate with all staff in a facility through push notifications regardless of whether they are in the office.
Features
- Simple 3×3 grid where users can report the severity of the damage and the urgency for which it needs to be repaired.
- Push notifications to facility mangers for damage reports that need urgent repair, e.g. water leaks.
- Ability of users to take a photo and/or video of the damage to share with facility managers.
- Ability for facility mangers to place an NFC tag and/or QR code at the damaged spot to allow any user to get updates on the repair status.
- Ability for repair teams to use the QR code to report progress on repair work.
Benefits
- More rapid identification of damage to a facility.
- More rapid ability for facility managers to respond to urgent repair needs.
- Ability to better keep track of repair efforts.
- Improved quality of facilities for building occupants.